In this guide
Choose a travel agency by the clarity of its itinerary, vehicle details, written inclusions and booking terms. Ask who supplies each service and how changes are handled. A best, cheapest or luxury claim is not evidence that an offer fits your family or group.
Turn your holiday idea into a clear brief
List the destinations, dates, travellers, luggage, preferred pace and pickup origin. Explain whether you need only a vehicle or a package with accommodation and other services. Ask for the actual hotel or hotel category and room plan where accommodation is requested.
Compare equivalent written offers
Put quotations side by side only when the route, nights, vehicle, rooms, meals and visits are comparable. Ask which sightseeing stops are planned, which tickets or activities are additional and where the vehicle duty ends. An itinerary image is not a substitute for the booking inclusions.
Check business and booking evidence
Use the published business contact details to discuss the offer and obtain a written confirmation. Request genuine vehicle or accommodation information and read relevant independent reviews with context. Do not rely on copied ratings, unverifiable awards or guaranteed outcomes.
Ask about changes before paying
Understand the advance, payment schedule, cancellation, rescheduling and supplier-dependent charges. Ask what happens if a hotel, requested vehicle or route is unavailable. Keep your written itinerary and confirmation accessible during travel.
Match the itinerary to the occasion
| Travel request | What the organiser should include |
|---|---|
| Outstation travel | Overnight bases, local visits, return plan, passengers and full-stay bags. |
| Corporate guests | Airport/hotel legs, office entrances, meeting schedule and the authorised billing contact. |
| Wedding guest movement | Arrival batches, guest hotels, function venue gates and late-return collections. |
A guest transfer ends at the agreed drop unless further duty is confirmed. Discuss the exact Tempo Traveller configuration and complete quotation for the itinerary; neither a model label nor an event name defines an unlimited transport service.
Choose a Tempo Traveller for the passengers and bags
| Option to discuss | What to check |
|---|---|
| Smaller Maharaja layout | For a smaller group, compare the offered row spacing, passenger seats and bag storage. |
| 12 / 16 passenger options | For family or office groups, confirm the actual seating layout and space for overnight bags. |
| Larger group options | Discuss the full guest count, aisle access and storage; split trips or vehicles may suit the boarding plan better. |
Count passenger seats separately from the driver. Send the number of large suitcases, small bags and any stroller or mobility equipment. Ask for the offered configuration and current photos. Bags need secure storage without blocking boarding or using a required passenger seat. Explain assistance needs before accepting a quotation.
Frequently asked questions
Does an agency enquiry confirm hotel and vehicle availability?
No. Ask for the offered services and written booking confirmation for your dates before treating them as reserved.
What should a complete tour quotation include?
The agreed route, dates, vehicle or transport details, accommodation where requested, included services, additional charges, payment schedule and cancellation terms.
Should I choose an agency only because it says best or cheapest?
No. Compare verifiable service details and written terms for the same itinerary, along with relevant business evidence and reviews.
How should I request wedding guest transfers in this travel plan?
Request each arrival, hotel-to-venue trip and final return as a separate itinerary line. Give the passenger batch, bags, reporting gate and collection time; additional trips and waiting must appear in the quotation.
What should a corporate organiser provide for this booking?
Share office or event gates, appointment times, attendance, luggage or equipment, the final release and invoice details. Name one contact who can approve duty changes; a single transfer does not retain the vehicle through meetings.
Does the vehicle remain available for outstation sightseeing?
Only the accepted duty decides this. A one-way drop releases the vehicle at the agreed point. For sightseeing, overnight stays and return, request the full route and all vehicle days before confirming.
Quotation and booking checklist
For Delhi, send one complete itinerary: travel date, exact boarding gate, all destinations, passengers, bags, reporting time and final release. Request the passenger layout and luggage arrangement and a written total before paying an advance.
| Item | Confirm in the quotation |
|---|---|
| Service scope | Direct transfer, local retained duty, outstation vehicle days, corporate programme or wedding trips; all extra pickups and drops. |
| Billing | Included hours/kilometres or fixed-transfer scope, extra waiting, extra hours/km and whether counting starts at pickup or the reporting base. |
| Charges and terms | Driver allowance, night/overnight duty, tolls, parking, applicable permits/taxes, payment schedule, cancellation and rescheduling. |
| Confirmation | Accepted itinerary, assigned vehicle details, reporting contact and booking acknowledgement. An enquiry alone does not reserve a vehicle. |
If the plan changes, request the revised duty and price in writing. For a company invoice, give the billing name and required details before confirmation. See the extra-charge checklist for a fuller comparison of quotations.